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Current Opening

Administrative Coordinator, Moms Do Care Project

The Institute for Health & Recovery is a nationally-renowned, award-winning agency that specializes in innovative services, training and evaluation focused on addressing the unique needs of underserved families, women and youth. IHR’s CARF accredited treatment programs provide holistic interventions for hard to reach and high-risk individuals and families. Our mission is to develop a comprehensive continuum of care for individuals, youth, and families affected by alcohol, tobacco, and other drug use, violence/trauma, mental health challenges, and other health issues.

Summary Statement

IHR is seeking an Administrative Coordinator for the Massachusetts Moms Do Care Project (MDCP), a multi-pronged grant project developed to serve pregnant and post-partum women with opioid use disorders and their families. Additionally, the MDCP mission is to increase access to and integrate behavioral, substance use disorder and primary health care, decrease stigma and increase the capacities of the providers in the targeted areas. The position is administered by the Massachusetts Department of Public Health’s (MDPH) Bureau of Substance Abuse Services (BSAS), through health care innovation investment funding from the Massachusetts Health Policy Commission (HPC.) (The HPC is an independent state agency that develops policy to reduce health care cost growth and improve the quality of patient care.)

The Administrative Coordinator will provide all administrative coordination for the MDC Project including coordination of project meetings, taking and distributing meeting minutes, assisting in development of training materials, including PowerPoint presentations, coordination of various telephone and web-based meetings, keeping programmatic records and reporting materials, and assisting with production of reports to HPC and SAMHSA.

This position will be sited at the Massachusetts Department of Public Health, Bureau of Substance Abuse Services, 250 Washington Street in Boston, Mass.

Reports to

Moms Do Care Program/System Coordinator

Essential Functions

  • Work closely with Program/Systems Coordinator and to ensure the coordination of project management, including documentation of administrative systems, policies and procedures
  • Take meeting minutes and notes to be reviewed and distributed to meeting participants
  • Arrange meetings and conference calls between project partners
  • Arrange logistics for state wide advisory group meetings
  • Facilitate and organize project communications through emails and calendar invitations
  • Manage the preparation and submission of quarterly, semiannual, and final reports for funding agencies
  • Create and maintain project contact lists
  • Perform research and resource procurement activities
  • Design, edit and create documents and meeting presentations
  • Regular attendance and punctuality is required


  • Sophisticated organizational skills, ability to prioritize and manage multiple tasks
  • Strong sense of professionalism, responsibility, accountability, dependability and ownership of projects
  • Ability to welcome suggestions, guidance and collaboration
  • Adept computer, note taking and design skills
  • Familiarity with administrative duties associated with grants and non-profit agencies
  • Familiarity and comfort in working with diverse, underserved and vulnerable populations
  • Attention to detail, including a high standard of accuracy and diligence
  • Commitment to maintaining confidential information
  • Strong interpersonal and communication skills


  • Bachelor’s degree in Business Administration, Communications, related field, or equivalent experience
  • Must be intuitive and comfortable with technology, including hardware and multimedia equipment and thorough expertise in Microsoft Office
  • Experience in grant preparation/management

Other Requirements (if applicable)

  • Reliable Transportation
  • Good Driving Record and Business Class Rider on Motor Vehicle Insurance (if transporting clients)

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit: stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally products and supplies weighing up to 10 pounds.

Reasonable accommodation will be made for otherwise qualified individuals with a disability.

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IHR offers a rewarding work environment with competitive salary, generous benefits and a strong commitment to diversity. IHR is proud to be an equal opportunity employer, seeking to create and welcoming a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Administrative Coordinator
Boston, Mass.
Apply now